Establishing the technical basis for a heavy maintenance tender
Customer: Mantena, Norway
Project tasks
- Reviewing and analysing technical documentation
- Identifying and verifying maintenance components
- Developing and structuring Bills of Materials (BOMs)
- Validating technical data and document consistency
- Providing technical support for supplier enquiries and cost estimation
Our approach
Mantena required technical support to prepare its bid for Västtrafik’s heavy maintenance contract covering the X5x, X61 and Y31 regional train fleets.
A key challenge was to establish a reliable technical basis for maintenance planning within a limited tender timeframe. The available technical documentation was extensive and varied in structure, making it difficult to identify the components and materials required for planned maintenance activities. Accurate Bills of Materials (BOMs) were therefore needed to support supplier enquiries, cost estimation and the definition of maintenance scope. The project required high technical accuracy, consistent engineering deliverables within a demanding tender schedule.
PROSE applied a structured and agile engineering approach tailored to the demanding tender schedule and the complexity of the available technical documentation. Our specialists systematically reviewed, analysed and consolidated information from multiple documentation sources to develop accurate and consistent Bills of Materials (BOMs).
Deliveries were provided incrementally, allowing Mantena to initiate supplier enquiries and cost estimation in parallel with the ongoing engineering work, thereby reducing schedule risks. Throughout the project, PROSE worked in close collaboration with Mantena, to validate assumptions, resolve documentation inconsistencies and adapt priorities to changing project needs.
Customer benefit
By engaging PROSE, Mantena gained a reliable technical foundation for preparing a well-informed and competitive heavy maintenance tender.
The verified Bills of Materials (BOMs) enabled efficient supplier communication, more accurate cost estimation and well-informed purchasing decisions within the tender timeframe. Delivering the work in stages allowed engineering activities and supplier pricing to progress in parallel, reducing schedule risks and helping Mantena to meet the tender deadline. PROSE combined railway engineering expertise with technical documentation competence to provide an independent and dependable engineering service. This improved data quality, increased transparency and gave Mantena a robust technical basis for making informed decisions throughout the tender process.











